Power Apps for Approval Workshop — Lesson 3: Power Automate Approval Workflow

Learning Objectives

• Trigger an approval and route it to the correct approver
• Handle approve, reject, reassign, reminders, escalation, and timeout
• Update records, send notifications, capture comments, and log errors

Detailed Topics

• Trigger an approval and route it to the correct approver: Trigger an approval and route it to the correct approver
• Handle approve: Handle approve, reject, reassign, reminders, escalation, and timeout
• Update records: Update records, send notifications, capture comments, and log errors

Guided Demonstration

1. Review the requirement, intended users, data, dependencies, permissions, risks, and expected result.
2. Demonstrate the relevant configuration, analysis, code, application, report, or administration workflow step by step.
3. Capture settings, outputs, logs, screenshots, calculations, test results, and other useful evidence.
4. Compare the observed result with the acceptance criteria and explain any corrective action.

Hands-On Activity

Automate the approval lifecycle with exception handling.

• Document assumptions, prerequisites, and the planned sequence before starting.
• Complete the activity and preserve evidence of normal, boundary, and failure behavior.
• Record issues, corrective actions, reusable notes, and the next improvement priority.

Scenario Analysis

• Identify the business or technical decision that must be made.
• Compare at least two valid implementation approaches and their trade-offs.
• Consider security, privacy, accessibility, performance, support, and operational impact.

Troubleshooting Focus

• Separate symptoms from causes and collect evidence before applying a fix.
• Check configuration, data, permissions, dependencies, capacity, connectivity, and recent changes.
• Validate rollback, recovery, support ownership, user impact, and business continuity.

Validation Checklist

• The requirement, scope, inputs, and expected outcome are clear.
• The selected design or configuration is documented and follows approved standards.
• Normal, boundary, failure, security, accessibility, and operational conditions are reviewed.
• The result is supported by evidence and the next improvement is prioritized.

Lesson Outcome

Learners can explain and apply Power Automate Approval Workflow in a realistic scenario and validate the result with documented evidence.